Executive and Front Desk Assistant

Duration: 2 years (24 months)

Salary: Grade F2 according to the Gambia Participates Payscale

Number of vacant positions: 1

Background

Gambia Participates (GP) works around, but not limited to, strengthening the work of Anti-Corruption, Fiscal Transparency and Elections in The Gambia and beyond. Key highlights of our anti-corruption work include social audits, advocacy and support to the National Assembly on anti-corruption legislation and capacity building for civil society and media to increase government oversight media. Join one of the fastest growing and impactful organization in The Gambia advancing good governance in within and beyond The Gambia.

About the Role:

Gambia Participates is looking for highly qualified personnel to fill in the vacancy of an Executive and Front Desk Assistant. The Executive and Front Desk Assistant will be responsible for being the personal assistant to the Executive Director as well as serving as the Front Desk Assistant at the Gambia Participates office.

Duties and responsibilities

Receptionist Duties:

• Answering and directing incoming phone calls
• Greeting and assisting visitors
• Maintaining a professional and organized reception area
• Scheduling appointments and meetings
• Handling mail and deliveries
• Basic administrative tasks such as filing, copying and data entry

Personal Assistant Duties:

• Managing and maintaining the schedule of the executive or manager they are assisting
• Organizing and coordinating meetings and events
• Making travel arrangements
• Managing expenses and preparing expense reports
• Handling confidential information and maintaining discretion
• Assisting with special projects as needed
• Acting as a liaison between the executive or manager and other departments or external contacts

Qualification and Experience

1. Diploma in Business Management or Customer Service. A Bsc holder in Business Management are highly encouraged to apply
2. Experience with office software and technology, such as Microsoft Office and email
3. Strong communication and interpersonal skills
4. At least 3 years of experience working as a receptionist or administrative assistant
5. Experience in a similar role as a Personal Assistant is preferred
6. Experience working in a fast-paced and dynamic environment
7. Experience handling confidential information and maintaining discretion
8. Experience working with a high level of attention to detail
9. Experience working with calendar, scheduling, and travel arrangements.

1. Experience in working with NGO/Public or Private Sector in a related field
2. Excellent problem-solving skills

How to Apply

All applications should include a one-page cover letter and a detailed CV to be sent via email to jobs@gambiaparticipate.org not later than February 15 2022 at 23:59 GMT.